D2 live and ready for new requests

On August 2nd, 2017, D2 went live and officially replaced CenterStage as McGill’s main web-based document management solution.

Migrations from CenterStage to D2 begin the week of August 7th. All space coordinators have received an email notifying them of the date their space is scheduled to be migrated.

Blogs and Wikis migration

Despite blogs and wikis not being available in D2, their content will be extracted and migrated into D2 in the form of Word documents. This way you can continue to access your blog and wiki content if you so desire.

Once your content has been migrated to D2, a Word document for each blog or wiki will be available as shown here:

Please note:

  • The Word documents produced for blogs and wikis will reside in the same location in D2 as in CenterStage.
  • The same owner name will be maintained.
  • The same permissions will be kept.
  • Only blogs created in 2015, 2016 and 2017 will be transformed into Word documents and migrated into D2.

What’s new with D2

D2 has been developed with a strong focus on a modern, highly intuitive user interface. While we say goodbye to some of the features we have become accustomed to in CenterStage, we welcome a number of new and exciting improvements in D2.

See below for an initial list of new features available in D2, along with those we will be leaving behind with CenterStage.

  • An advanced search capability is available in D2 which allows you to search in specific workspaces.
  • A new ‘Consumer’ role, with read-only access is offered.
  • The browser plug-in is available on Safari for Mac OSX.
  • Coordinators are able to reset passwords.
  • Personalize your workspace via customizable widgets.
  • Import/export an entire folder structure.
  • Check-in/check-out is a manual process in D2.
  • CenterStage tags will not be migrated to D2. Tags do not exist in D2, however keywords are available.

More information on all new features will be provided during the training sessions and a KB article with further details is in the works.

CenterStage Clean-Up

Over the last couple months, we contacted Space Coordinators regarding their inactive CenterStage spaces.  This initiative was an effort to delete as many inactive spaces as possible prior to the migration to D2. We identified all spaces that had no activity over the last 6 months. We then asked all associated Space Coordinators to review their spaces and notify us of any they no longer needed that could be deleted.

Note that these emails were ONLY sent out for spaces with no activity over the last 6 months. If you did not receive a clean-up email then it means that you do not manage any inactive spaces and no action is required on your part.

If you are a Space Coordinator who manages a CenterSpace space that is no longer in use and would like to have it deleted, please get in touch with us at ecmcommunication.ccs@mcgill.ca with the name of your space.

Welcome to the ECM Blog!

il_340x270.469264029_msjrWelcome to the ECM (Enterprise Content Management) Blog, where we’ll be sharing information about the D2 project. This is where you’ll find everything you need to know about the transition from CenterStage to D2, including details on important dates, key features, implementation progress, migration schedules and training. This space will be updated on a biweekly basis, so don’t hesitate to come back to it often. Also, please feel free to comment and post any feedback or questions you may have. To receive notifications whenever a new item is posted, click on Subscribe to the ECM Blog RSS feed on the upper right-hand side of this page and follow the instructions.

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Blog authors are solely responsible for the content of the blogs listed in the directory. Neither the content of these blogs, nor the links to other web sites, are screened, approved, reviewed or endorsed by McGill University. The text and other material on these blogs are the opinion of the specific author and are not statements of advice, opinion, or information of McGill.